Conditions for Stakeholder Registration
- Grower
- Buyer
- Grower association
- Processor
- Transporter
- Grader
- Hessian scheme
Registration of growers falls into 3 categories namely
- New Estate applicant,
- New Club applicant and
- an existing grower who has been inactive and is not captured into the registration and licensing system.
Grower biometrics capturing
New Estate Application
In order to capture a new Estate applicant, these steps must be followed:
- Grower must present the following:
- National Identity Card for identification
- Valid map and offer of lease for a piece of land issued by Ministry of Lands.
- Application is vetted by an authorized officer from the vetting committee.
- Application is approved by DM or his/her designate.
- Grower biometrics shall be captured
- New card is issued
New Corporate Estate Application
For growers with more than one Estate they shall be registered as corporate growers as follows:
- For each new estate, grower must present all documents as in i above
- Applicant’s name and owner name on the documents must be the same
- Application is vetted by an authorized officer from the vetting committee.
- Application is approved by DM or his/her designate.
- Registration and Licensing Supervisor must send a request to the ICT Manager to create new corporate estate in the system.
- Once estate is created grower biometrics shall be captured
- New cards are issued
New Club Application
For new club application, these steps must be followed:
- Grower must present the following:
- National Identity Card for identification
- Letter of introduction from the EPA
- Application is vetted by an authorized officer from the vetting committee.
- Application is approved by DM or his/her designate.
- Growers’ biometrics for a minimum of four members shall be captured
- New cards are issued
New Club member capturing
For new club member capturing, these steps must be followed:
- Grower must present the following:
- National Identity Card for identification
- Letter of introduction from the EPA
- Must be accompanied by one of the executive member with the TGR card from the club he/she wants to join.
- The documents must be vetted by the Registration and Licensing Supervisor or his/her designate
- Grower biometrics shall be captured and added to the club
- New card is issued
Existing but dormant grower
For an existing but dormant grower, these steps must be followed:
- If grower is applying as an existing but dormant estate refer to 4.1.1.3
- If grower is applying as an existing but dormant club refer to 4.1.1.4
Change of ownership
For change of ownership, these steps must be followed:
- Grower must have present the following:
- Letter from the District Commissioner (DC)
- Letter from the Ministry of Lands
- Letter from Ministry of Agriculture Irrigation and Water Development
- National Identity Card for identification
- Application is approved if satisfied by the Director of Technical Services (DTS).
- The ICT Manager or his/her designate check whether applicant has a seller license number
- Growers’ biometrics shall be captured
- New card is issued to new member
- Buyer Registration
To register with the Commission as tobacco buying company, applicant must submit the following:
In addition, applicant must:
- Declare place of operation
- Present evidence of access to processing facility
- Present evidence of qualification of buying staff
- Present evidence of capacity to purchase a minimum of 500,000 kg of tobacco
- Present evidence of good financial standing (audited accounts, share capital of not less than USD 1,000,000)
- Present evidence of tax compliance
Tobacco Grower association
To register as tobacco grower association the following conditions must be satisfied:
Tobacco Processor Registration
To register with the Commission as Tobacco Processor the following must be met:
- Submit a business registration Certificate
- Provide evidence of compliance to occupation, safety and health
- Provide evidence of compliance to environmental issues
- Provide evidence of financial standing
- Present details and financial standing of each director
- Provide evidence the company has experienced staff
- Submit audited accounts
- Provide evidence of tax compliance
- Present title deed or Lease agreement of the operating premises covering full season
Tobacco Transporters Registration
The following must be submitted in order to be registered as tobacco transporter:
- A copy of National Identification Card.
- valid business registration certificate
- filled application form
- Bluebook for each vehicle
- valid Certificate of Fitness (COF) for each vehicle
- valid insurance for each vehicle
- valid Goods in Transit insurance if not a member of a transporter association
- Police Clearance Certificate
- Bank statement
- Bank statement and previous audited accounts if applying as tobacco transporter association
Commercial Grader Registration
To register as Commercial Grader with the Commission the following must be submitted:
To register as hessian scheme operator applicant must submit the following:
- Business registration Certificate
- Letter of interest